Florida Encounter
February 3 - 5, 2024 | World Equestrian Center | Ocala, FL
Supplier Information
Registration will open on Wednesday, August 14, 2024.
Florida Encounter is a one-on-one appointment tradeshow. Each appointment is 12 minutes long, with three minutes for "travel time".Florida Encounter enjoys a 50:50 ratio between appointment taking suppliers and meeting professionals and is attended by about 100 delegates each.
Typical Suppliers that attend are Florida CVBs, Hotels, Resorts, DMCs, Parks and Event Venues.After you registered and paid, you will receive your login to your Encounter Dashboard, where you can review the profiles of all attending meeting professionals and much more! The Appointment Requesting Period will open in early January, 2025.
During that period, you can request your one-on-one appointments. You will not be able to see the requests made by others. Afterwards, all requests will be matched by our AI system! Mutual requests first, then requests made by you and finally requests made by the Florida Suppliers. Once you receive your schedule, you are able to add, reschedule or cancel any of your appointments via your Encounter Dashboard.
Single Booth (2025 pricing)
$2,800
- One 10' x 10' booth
- One full conference registration
- Up to 40 one-on-one appointments
- Non-Partner cost: $3,600. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($550 / $700 each). Must be from the same organization, sharing is not permitted in Single Booths.
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Single-Plus Booth (2025 pricing)
$4,600
- One 10' x 10' booth
- Two full conference registrations.
- Two appointment books, with up to 40 one-on-one appointments each. Appointments will not duplicate.
- You will be able to add the second registration and appointment book in your Huddle Dashboard after registration and payment have been made.
- Non-Partner cost: $5,900.Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($550 / $700 each). Must be from the same organization, sharing is not permitted in Single Plus Booths.
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Double Booth (2025 pricing)
$5,200
- Two 10' x 10' booths
- Two full conference registrations
- Two appointment books, with up to 40 one-on-one appointments each.
- Booth sharing is permitted. Primary registering organization will be the main contact. You will be able to add the second registration and appointment book in your Huddle Dashboard after registration and payment have been made.
- Non-Partner cost: $6,700. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to four additional non-appointment taking badges ($545 / $695 each).
Check with your DMO on Destination Bulk-Buys to potentially save on registration costs! Several CVBs / TDCs have purchased blocks of booths for their partners.
Express Booth (2025 pricing)
$1,800
Do you want to try out Florida Encounter without commiting to a full booth? Encounter now features an Express Booth option.
- One 6' table with one full conference registration and appointment book in the Express Booth area of the tradeshow floor (you will not be placed in your destination's area). The area will be carpeted.
- Due to limited space, full booth builds will not be possible
- No sharing or additional badges permitted
- Non-Partner cost is $2,300. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.